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OVG requires suppliers to submit invoices electronically through Coupa. Your invoicing options are listed below.
You can log into the CSP to view purchase orders, create invoices against those orders, and view payment status.
To create an invoice through the Coupa Supplier Portal, log into the CSP and navigate to the Orders tab. From here, find the PO that you need to invoice against and click on the gold coin icon.
The Create Invoice page will appear where you can enter the required and relevant information.
The article will provide guidance on how to create a blank invoice without a purchase order (PO) in the Coupa Supplier Portal.
2. From the dropdown list in the top right corner of the Invoices page, select the customer for whom you want to create an invoice for.
3. Click on Create Blank Invoice button above the Invoices table on the Invoices page.
4. Create a new or choose an existing invoice-from address.
5. On the Create Invoice page, fill in at least the mandatory fields (marked with red asterisk) in your invoice.
6. In the To section, select the Bill To Address by clicking on the magnifying glass. From there, search for the address or legal entity and click Choose.
Tip: You can click on Advanced radio button and filter based on the Legal Entity Name or Line 1 address to make it easier.
7. In the Requester Email and Requester Name fields, enter the OVG user’s email.
Note: This is not your email address. This is who you are working with from our side.
8. Once completed, including adding the invoice line(s) and any additional charges (shipping, handling, tax, etc), click Submit.
You can act directly from your e-mail inbox, receive purchase orders, and create invoice without registering or logging into the Coupa Supplier Portal.
You can easily create an invoice from the PO e-mail that you receive from us. On the PO email, click on the Create Invoice button. This will prompt you to a page that will verify your email. Follow the instructions to get to the Create Invoice page.
If you have not created a Remit-To, Coupa will prompt you to do so before creating the invoice.
From there, you will need to fill out the required information, which includes adding an invoice attachment (under Image Scan).
After, scroll down to review/update the line items, shipping, handling, misc, tax.
Once finished, click Submit.
If you cannot submit invoices electronically, please reach out to your local contact or e-mail coupa@oakviewgroup.com.
Coupa Supplier Portal (CSP)
You can log into the CSP to view POs as well as create & send invoices electronically. You gain visibility to payments as well.
To create an invoice through the Coupa Supplier Portal, log into the CSP and navigate to the Orders tab. From here, find the PO that you need to invoice against and click on the gold coin icon.
The Create Invoice page will appear where you can enter the required and relevant information.
The article will provide guidance on how to create a blank invoice without a purchase order (PO) in the Coupa Supplier Portal.
2. From the dropdown list in the top right corner of the Invoices page, select the customer for whom you want to create an invoice for.
3. Click on Create Blank Invoice button above the Invoices table on the Invoices page.
4. Create a new or choose an existing invoice-from address.
5. On the Create Invoice page, fill in at least the mandatory fields (marked with red asterisk) in your invoice.
6. In the To section, select the Bill To Address by clicking on the magnifying glass. From there, search for the address or legal entity and click Choose.
Tip: You can click on Advanced radio button and filter based on the Legal Entity Name or Line 1 address to make it easier.
7. In the Requester Email and Requester Name fields, enter the OVG user’s email.
Note: This is not your email address. This is who you are working with from our side.
8. Once completed, including adding the invoice line(s) and any additional charges (shipping, handling, tax, etc), click Submit.
Supplier Actionable Notification (SAN)
You can act directly from your e-mail inbox, receive purchase orders, and create invoice without registering or logging into the Coupa Supplier Portal.
You can easily create an invoice from the PO e-mail that you receive from us. On the PO email, click on the Create Invoice button. This will prompt you to a page that will verify your email. Follow the instructions to get to the Create Invoice page.
If you have not created a Remit-To, Coupa will prompt you to do so before creating the invoice.
From there, you will need to fill out the required information, which includes adding an invoice attachment (under Image Scan).
After, scroll down to review/update the line items, shipping, handling, misc, tax.
Once finished, click Submit.
If you cannot submit invoices electronically, please reach out to your local contact or e-mail coupa@oakviewgroup.com.
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